Mail or courier to PO Box 9280 Stn Prov Govt, Victoria, BC, V8W 2C5 or leave in dropbox in lobby at 1001 Douglas Street during business hours (8:30 am to 4:30 pm) Monday to Friday.If you would like documents returned to you or sent to a different address by courier, please follow these instructions.Include authentication fee ($30 per document).If documents must be notarized before authentication, find out which lawyers or notaries are already on file with us.
#Example of notarized document free
you sign under your own free will, and witnesses the signing of the document. Note that you are solely responsible for ensuring that an embassy or consulate will accept the documents in the format authenticated. You must sign the form in the presence of a notary public or deputy clerk. Contact the embassy or consulate to determine what is needed.See below for samples of a notary signature and seal, and provincial authentication (notary): Documents signed or sealed in their capacity as a commissioner or other non-notary designation will not be authenticated. Documents must be notarized (signed, dated and sealed) by the notary in their capacity as a notary, not in their capacity as a commissioner or other non-notary designation.document in my presence is the person he or she claims. For a credible person personally known to the notary when the notarial act is a jurat (question to be answered): Do you swear or affirm that the person appearing before me and who signed this. The document must be signed, dated and sealed by a BC Notary Public (BC lawyer or BC non-lawyer) who is already on file with our office to avoid delays. signed this document is the person he or she claims to be.NOTE: Montana notaries may not certify the actual original diploma – by law they can only certify a copy of a document.BC Criminal Record Check, Statutory Declaration, Power of Attorney. Original diplomas from any school may be copied by any Montana notary who will then complete or attach a copy certification block on the back side of the copy. Here’s an example of how the form should be completed: Diplomas This can be done using the Certification of School Records form. These documents must be properly certified by an authorized school official, such as a principal, registrar, superintendent, etc., and then notarized before you can send them to the Secretary of State’s Office for an apostille or authentication. State certified copies of school transcripts or grade reports are frequently requested for foreign exchange students. If you have any questions, please contact the Notary & Certifications Division staff at (406) 444-1877 or for more information. An original diploma, on the other hand, can be copied and certified by any notary public.īelow is the information applicable to each of these types of documents with illustrations of how the certification/notarization must be done. A transcript is considered a public record and must be certified by a school official and then the official’s signature can be notarized. These documents are handled somewhat differently due to their classification as “public” vs “private” records in Montana. There are two types of school documents that are routinely required to be submitted for apostille or authentication – transcripts and diplomas. We urge students (and host families) to be aware of all requirements and to allow plenty of time for obtaining the necessary documents, having the documents notarized or certified and then submitted to this office for the apostille or authentication.Ĭarefully read the general information about obtaining apostilles or authentications in Montana, so you will be familiar with the steps needed to obtain the apostille or authentication certificates on your documents. American students planning on studying abroad and foreign students who have enrolled in a Montana high school or college will often have to provide copies of certain records as a condition of obtaining a visa or having the credits transfer back to their home country.